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NJ Certified Payroll
Certified Payroll Shouldn’t Start After Payroll Is Finished.
Capture the information your construction payroll needs during payroll entry – and put that organized data to work for certified payroll, reporting and more.
When job, classification, hours and rate information isn’t captured at the source, someone often has to reconstruct it after payroll is already finished.
Your projects.
Your people.
Your payroll.
Your way.
The Problem: Certified Payroll Becomes a Second Payroll Process.
If the right information isn’t captured during payroll, someone has to reconstruct it afterward – finding the right jobs, classifications, hours and rates before certified payroll can be prepared.
The Old Way
- Process payroll with basic information
- Find public-work hours after payroll is finished
- Rebuild job and classification detail
- Verify rates and fringe-benefit information
- Reconcile the information
- Prepare certified payroll
- Submit through the required channels
The Counter Point Way
- Capture useful detail during payroll entry
- Process payroll once
- Keep job, classification, hours and rate data organized
- Use that same source data for certified-payroll reporting
- Preserve useful labor detail for job costing and other reporting
What Information Does New Jersey Certified Payroll Use?
New Jersey certified payroll records require detailed employee and project payroll information. The current MW-562 includes fields for items such as work classification, daily and total hours, hourly rate, project earnings and fringe-benefit information.
Where does all of this information come from?
Your payroll.
When payroll is configured to capture employee, job, classification, hours, rates and other required detail, the information needed downstream is already more organized and easier to use.
- Work Classification
- Daily Hours
- Total Hours
- Hourly Rate
- Gross Earned This Project
- Fringe Benefit Cost/Hour
One Employee Isn’t Always One Rate or One Classification.
Construction employees can work different jobs, classifications and rates – sometimes during the same payroll period.
Illustrative example – not actual prevailing-wage rates
| Day | Job | Classification | Hours | Rate |
|---|---|---|---|---|
| Monday | Private Job A | Carpenter | 8 | Regular Rate |
| Tuesday | Public Job B | Carpenter | 8 | Applicable Project Rate |
| Wednesday | Public Job B | Laborer | 8 | Applicable Project Rate |
| Thursday | Private Job A | Carpenter | 8 | Regular Rate |
| Friday | Public Job B | Laborer | 8 | Applicable Project Rate |
The payroll challenge isn’t simply “40 hours.” It’s where the employee worked, what work was performed, how many hours were worked and which rate/classification applies.
Payroll to Certified Payroll – One Connected Process.
We configure payroll entry around your business so useful job and labor information can flow from payroll into certified-payroll reporting and beyond.
Enter Payroll
Capture employee, job, classification, hours and rate detail during entry.
Process Payroll
Run payroll through the normal payroll process.
Certified Payroll
Use the organized payroll data to support preparation of certified payroll information.
Reporting & Job Costing
Keep the same detailed labor information available for job costing, GL and custom reporting.
Enter it once. Use it for certified payroll, reporting and more.
New Jersey Wage Hub
New Jersey’s Wage Hub is the state’s online system for submitting certified payroll for public works projects. NJDOL currently provides four weekly submission methods: manual entry, upload of the latest MW-562, upload of the state’s CSV template, or upload of a certified-payroll CSV export from Quantum Project Manager.
NJDOL also states that certified payrolls for covered public works are submitted online through NJ Wage Hub and to the contracting public body.
Why payroll setup matters
Whatever submission method a contractor uses, accurate source data still has to come from somewhere. Capturing useful job, classification, hours and rate detail during payroll can reduce the amount of information that has to be reconstructed afterward.
A Few Important New Jersey Requirements
NJDOL states that contractors and subcontractors on covered public works must submit certified payroll records for each employee on the project within 10 days of the payment of wages.
NJDOL also requires online certified-payroll submission through the NJ Wage Hub and submission to the public body.
The current MW-562 is dated 2/25 and includes a ‘No Work Week’ option. Wage Hub also supports multiple employee classifications (NJ Wage Hub FAQ).
Requirements and applicability can change. Contractors should verify current project requirements, prevailing-wage rates and filing instructions directly with the New Jersey Department of Labor & Workforce Development.
Certified Payroll Is More Than an Hourly Rate.
Public-works payroll can involve work classifications, project-specific prevailing-wage requirements, hours worked and fringe-benefit information. The applicable requirements depend on the project and work being performed.
That’s another reason the quality of the payroll information captured at the source matters.
The complexity belongs behind the scenes – not on your payroll person’s desk.
Still Rebuilding Certified Payroll After Payroll Is Finished?
Show us your current payroll and certified-payroll workflow. We’ll review the report, spreadsheet or interface that’s creating extra work and assess how the payroll data can be organized more efficiently.
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NJ Certified Payroll FAQs
How quickly after payday is certified payroll due in New Jersey?
NJDOL states that certified payroll records for covered public works must be submitted within 10 days of the payment of wages.
Do contractors submit certified payroll to NJ Wage Hub and the public body?
Yes. NJDOL states that certified payrolls for covered public works are submitted online through NJ Wage Hub and also to the contracting public body.
What is MW-562?
MW-562 is New Jersey’s Payroll Certification for Public Works Projects form. NJDOL’s current quick-reference material identifies the latest version as dated 2/25.
Can employees have multiple work classifications in NJ Wage Hub?
Yes. NJDOL’s Wage Hub updates state that multiple classifications for employees are supported.
What happens during a no-work week?
The current MW-562 includes a ‘No Work Week’ option, and NJ Wage Hub also provides a no-work-week selection for manual entry.
Can certified payroll be uploaded by CSV?
Yes. NJDOL provides a CSV template for weekly certified payroll submission. NJDOL also recommends CSV rather than PDF for companies with more than 10 employees.
What’s the difference between NJ certified payroll and federal Davis-Bacon reporting?
New Jersey public-works certified payroll is governed by New Jersey requirements and uses NJ Wage Hub/MW-562 processes. Federal or federally assisted construction may involve separate Davis-Bacon requirements. Contractors should identify which requirements apply to each project.
Stop Rebuilding Payroll After Payroll.
Capture the information when you’re already entering it.
Show us how you’re handling certified payroll today. We’ll look at how the information gets into payroll, what happens after payroll is processed and where the duplicate work begins.
Then we’ll show you how Counter Point can build the payroll process around your construction business.
Local support. Construction payroll expertise. One process built around your business.
